Full Integrated Hospital Operations, Process Control Performance Counters, Healthcare Quality Indicators (QI) and Key Performance Indicators (KPI). The following modules exist under patient management.

1. Patient registry -Comprehensive EMR module (OPD/IPD file registration and retrieval system)
2. Out patient management (registration, billing and tracking patients using one unique number )
3. Document management system including integrated digitization system
4. In patient management(registration, ward management, billing, morbidity and mortality tracking; unit visit number)
5. Coding and Indexing
6. OPD Management module (Real-time clerking for OPD patients)
7. IPD Management module (Real-time clerking of IPD patients through use of wireless Tablet-PC’s)
8. Laboratory, X-Ray, Pharmacy, Mortuary module including billing
9. CSSD, Bio-Medical, Stores/Inventory Laundry, Catering/Kitchen
10. Theatre procedures including billing
11. Patient observations history (Triage interface)
12. Doctors consultation screen (Patient clerking system)
13. Pharmacy, Kitchen, Dental and mortuary management
14. Specialist Consultants clinics module and sub-ledger
15. Clinics bookings and management
16. Medical schemes and insurance claims – registration of eligible beneficiaries of NHIF and Universal Healthcare Insurance Scheme for county populace
17. National health fund management (NHIF invoicing)
18. Interface to Biometrics and Smartcards
19. Bar coding of healthcare bio-data
20. Clinical and Medical records management (interface for doctors and nurses notes in case management)
21. Emails/ Internet and SMS, MobilePay, Interface, Healthcare GIS/Mapping
22. National data connectivity and communication
23. ICD 10 coding and Indexing (Diseases and Procedures)

1. Patient chronic disease follow-up management module
2. MCH/FP services management
3. Reproductive health centre
4. Family planning data acquisition forms and utilities
5. Family planning standard analytical reports
6. Imaging (Radiology), Laboratory, Theatre and mortuary management modules
7. Clinical and nursing records
8. Quality Indicators (QI), Counters, Key Performance Indicators (KPI) and measurement plans
9. Track procedures carried out and medication prescribed
10. Final diagnosis and on-line prescriptions
11. Note new special conditions
12. Ability de-activate accounts but retain transactions
13. Ability to display summary episode history by patient Ability to flag patients for Drug allergies and Hazardous previous episode
14. Facility to merge accounts e.g. from patient to patient
15.  Facility to accommodate: date of birth, age, gender, location, next of kin etc
16. Pending appointment reminder (SMS, web services interface)
17. Healthcare GIS system
18. Referral management system to and from other facilities
19. Customer relationship management

Note that the financial module is fully integrated with payroll, inventory, HRM, hospital etc so that the financial reports are real time produced. No off line processing of data is required.

1. Chart of accounts set up
2. Banks set up
3. Client Registration, cash sales, credit sales (billing), banking
4. Cash Collection (POS/Cash Register), banking, cash book, receipts
5. Billing and invoicing
6. Trial balance, profit and loss and balance sheet
7. Full debtors management – statements, ageing etc
8. Full creditors management – Statements, ageing, prioritizing payments, linkage with specific invoices
9. Cheques registry
10. Mode of pay – credit cards, cheque, cash, mobile pay, PDQ etc
11. Smart card reader, biometric and bar coding tools
12. Grants/Funds allocations
13. Staff advances
14. Petty cash operations and voucher raising

1. Procurement Planning
2. Vote Book and Budgeting controls
3. Annual Tenders entry system and prequalification system
4. Stock requisitioning and requisition analysis
5. Online approvals and validation
6. Order generation and printing –SMS/Internet/Emailing of LSO’s and other legal documents
7. Receiving, issuing and transfer of stock (Electronic GRN’s)
8. Outstanding orders management
9. Multiple stores management and sub-stores
10. Stock categories/groups
11. Stock pricing module
12. Stock counts and variance management
13. Stock adjustments and returns
14. Stock re-order, minimum and maximum levels
15. Stock breakages, rejects, obsolescence and write off
16. Stock reconciliations and re-alignment to actual bin card information
17. Consumption stock monitoring and reports
18. Stock movement reports
19. Stock valuation – moving average etc
20. Ordering system for tender based and direct/Imprest purchases and connectivity to Vote Book and procurement plans
21. Real-time connectivity to cash collection, consultants prescription module and the billing systems
22. Connectivity to tertiary commodity distribution systems

Payroll operations involves the following:

1. Registration of the staff
2. Staff contributions to various personal issues
3. Earning increments , benefits, overtime, car – as many as desired
4. Deductions – Sacco, insurance, loan, pension etc – as many as possible
5. Online Payroll approval (amendments can occur)
6. Final payroll processing/computation (after approval)
7. Electronic fund transfers and files made for each bank.

1. Automatic or schedules backups (Can be stored on archive media tape/DVD/External H/D or posted onto a secure cloud/off shore backup repository
2. Old data pruning as and where necessary
3. Data not in the new system will be imported using special tools or keyed in if the data is not already stored in electronic form
4. Digitization of existing data and mapping to special keyed data on the I-HMIS
5. Restoration/Recovery of full database or partial data as and when need arises

1. Online recruitment
2. Vetting and interview ranking system
3. Career and curricular management
4. Job evaluation and staff performance management
5. Market surveys
6. Industrial relations
7. Leave management
8. Duty/Rota scheduling
9. Absence control
10. Roles management/analysis
11. Competency analysis
12. Staff development
13. Discipline and staff complaints
14. Biometric interface and access controls

1. PACS/HL7/DICOM interfacing to manage and share radiology images in real-time
2. Viewing of digital images
3. Tele-Radiology interfacing
4. Tele-Medicine and e-Health

1. Procurement plan
2. Section, departmental and whole company budgeting
3. Transactions audit tools
4. Budget approval process – Vote book control
5. Authority to incur expenditure
6. Budget variances
7. Financial Planning and Forecasting reports

1. Fleet categorization
2. Fleet registry
3. Vehicle fuel consumption and maintenance schedules
4. Insurance management
5. Fleet operational routines
6. Cost analysis per vehicle

1. Audit trails for all billing and financial transactions
2. Tracking of all procedural and functional documentation from start to finish
3. Procurement audit
4. Billing and cash transactions audit
5. Document flow audit for all types of indicators
6. Warnings for unprocedural documentation flow
7. Highlighting of omitted or exceptional records and or figures
8. Turn-around time analysis and comparisons for benchmarking
9. Escalation matrices for items not handled properly or taking longer times than benchmarked indicators
10. Performance, process control, quality indicator profiling and reporting on conformance to best practices

1. Online digitization of all records
2. Scanning and storage of digitized records
3. Indexing of all digitized records
4. Retrieval and profiling of all digital records
5. Matching of related documents according to predefined or custom data dictionaries
6. Document flow profiling, chaining and best practice/protocol adherence tool
7. Exceptional reporting for unmatched or orphaned documents

1. Asset registry – purchase details (Capital procurement management)
2. Asset coding/tagging
3. Allocation to staff
4. Deployment documentation
5. Depreciation & disposals
6. Insurance controls
7. Maintenance scheduling
8. Insurance management

1. Chart of accounts
2. Trial balance, general Ledger, P& L, balance sheet
3. Petty cash reports
4. Debtors, creditors statements and ageing reports
5. Credit levels of customers and history
6. Transactions listing
7. Cash collection and Sales analysis
8. Attendance listing and occupancy statistics
9. Interim and Final invoicing and receipts
10. Doctors performance reports
11. Diagnosis analysis
12. Patient treatment chronology
13. Periodic operations analysis
14. Daily/Weekly/Monthly/Quarterly/Yearly revenue analysis reports
15. Departmental revenue/expense reports
16. MTD cases billing/clinical

1. Funsoft is used according to user preference web-based and/or standalone
2. Automatic Reminder for Scheduled Tasks
3. Electronic Personal Identification through Biometrics and SmartCard Technologies
4. Referral management system (can connect many facilities to share a secure central patient registry)
5. Messaging Systems – use of Funsoft SMS facility to communicate
6. External Interface Capabilities with other applications/I-HMIS
7. National data connectivity and communication
8. Emails/ internet
9. SMS and mobile telephony payment systems
10. PDQ and POS online payment systems
11. Banking interface for surrender of cash for banking

1. Help utility
2. API Documentation
3. Look and Feel settings
4. Persistent System preferences
5. Backup and other administrative utilities for system administrator
6. Help & Documentation
7. System Help Guide, printed manuals and administration Guide

A harmonized county integrated healthcare management system for universal healthcare service delivery management system

1. Patient attendance statistics
2. Daily Bed Return DBR Information
3. Demographic statistics
4. Healthcare GIS data
5. Status of supply chain management
6. Healthcare HRIS dashboard
7. Disease prevalence and alerts on notifiable conditions
8. Financial information for entire county and discreet facilities
9. Real-time Budget and Vote Book position
10. Interoperability with Banking/Mobile and DHIS systems

1. A referrals management system for the county using uniquely identifiable patient files through biometrics and bard codes
2. Healthcare Level 7 (HL7) communication system to share clinical information securely to persons authorized to access such information on a telemedicine platform to be implemented on the Funsoft I-HMIS platform